Journal
A practical renewal rhythm for platform applications
Renewals need a calendar, not a scramble. This rhythm grew out of work with teams coordinating vendors across Korea Standard Time.
Ninety days before a major renewal, freeze the application inventory and request fresh usage extracts. Sixty days out, complete a rationalization pass and share a provisional seat recommendation with finance. Thirty days out, lock quantities and document any seats retained for seasonal or break-glass reasons.
Between renewals, run a light monthly glance rather than a full assessment: dormancy trend, new seats granted, and any application that crossed a usage cliff. The monthly glance feeds the ninety-day cycle so the heavy analysis is never starting from zero.
Time zones and vendor notice periods matter. Build buffer for Korean holidays and for vendors that require written notice well before the anniversary date. A calm renewal is usually the result of this calendar, not of last-minute heroics.